Vehicle Eligibility & Roadside Assistance: 

Vehicle eligibility is specific to each event. The organisers will review entry application forms and notify the entrants if a vehicle is deemed ineligible or otherwise unsuitable for an event. If the vehicle is deemed ineligible and a suitable replacement cannot be secured, the deposit will be refunded. Vehicles modifications should be kept to a minimum and should be submitted to the organisers for approval if you are unsure. The responsibility of the vehicle owner to ensure the car has been serviced and properly prepared to take part in the event, considering factors such as the duration, mileage, elevation, and terrain specific to the route. A mechanical support team will follow the route and will endeavour to provide roadside assistance to crews in need. The mechanical support team will have the tools needed to carry out simple repairs but will not attempt to fix more significant issues or those which appear to have been present prior to the start of the event. The support team are qualified mechanics or engineers but cannot be held responsible for any damage or mechanical failure whether directly or indirectly relating to a repair they have made. External mechanical support teams are permitted and encouraged if participants are concerned over the reliability of their vehicle or if their vehicle requires specialised care.

 

A more comprehensive roadside assistance subscription with vehicle recovery is highly recommended for all crews. The on-event crew may not be equipped to recover your vehicle in the event of a break-down.  

 

Driving: 

By participating in an ITINERIS event, you acknowledge and accept the risks involved in any driving related activity, whether on public roads or private land. Driving is inherently dangerous and it is the responsibility of the vehicle operator to ensure they are fit to drive, hold the correct license, insurance, and meet all other legal obligations in order to participate in the event with their vehicle. It is also the responsibility of the driver to ensure they comply with the local driving laws and restrictions of any country or region in which they are driving, as well as to be prepared with any paperwork pertaining to the ownership of their vehicle which may be required to pass through borders or customs. You are expected to drive in a safe and polite manner at all times during the event. The organisers retain the right to disqualify entrants who are seen to be disorderly or unsafe.

 

Photography Disclosure: 

As you might expect, driving tours attract a great deal of attention, so we cannot guarantee that participants, venues, or spectators will not photograph or film you/your vehicle on the event. You do, however, reserve the right to withdraw your consent for media coverage captured by our officials to be used for marketing. Unless requested in writing in advance of the event, our media team will capture the event through photo and video, including you and your vehicle. Content may be used for marketing purposes through channels such as; the Itineris website, printed magazines and brochures, social media platforms etc. We will always share the event photos and video with you after the event, typically within about 14 days.

 

Luggage Support: 

As with all travel plans, it is strongly advised that you obtain travel insurance, to include protection for your belongings. If the event includes a luggage assistance service, you should keep all valuables with you at all times (whether sentimental or monetary). The luggage support team will take every reasonable precaution to keep your luggage safe and to make it available to you as needed. It is important that luggage handover procedures are diligently followed to ensure your luggage is not left unattended at any time. If your luggage is misplaced, compensation is calculated based on the duration of the event but will not exceed £500 per claim.

 

Insurance: 

Please see the event cancellation policy for terms pertaining to event insurance if you must withdraw from an event. Participants are required to hold travel insurance for the duration of the event, to include medical cover.

 

Liability: 

Participants take part in the event at their own discretion and acknowledge and accept all associated risks, including but not limited to; foreign travel to countries where travel may not be advised, driving both on the public roads and private land venues, as well as recreational activities which may be organised or suggested as part of the event itinerary. Participants agree to act in a respectful, safe and responsible manner at all times as well as to follow the instruction of organisers and officials. In some instances, safety briefings will be carried ahead of a specific activity or section of driving. Participants must be present for safety briefings at the scheduled time, or they may not be permitted to take part. Nothing in these terms limits any liability which cannot legally be limited, including but not limited to liability for death or personal injury cause by negligence, fraud, or misrepresentation.

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